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Workplace Modernisation

With complete competence for all Microsoft cloud application scenarios. Example IT is your partner for transformation, from the classically equipped work environment to the innovative Modern Workplace of the future. We transform your workplace into a public, hybrid, or private cloud architecture.

Example IT is an experienced multi-cloud partner for all challenges in the successful introduction and support of Microsoft Office 365-technologies.

The full program or your individual selection

Regardless of the scope of your requirements, we bespoke our offer for you. We want to develop the best solution for you to support you in the transformation of your working environment to the cloud in all areas.

Our experienced consultants are at your side right from the start of your office transformation – and we don’t take a one-size-fits-all approach. On the contrary, we start with an individual transformation concept based on your status, support you in the implementation of the new solutions and look after your Modern Workplace through our Managed Services in the application.

Desktop as a Service

Optimise you modern workplace with a virtualized desktop utilising Azure Virtual Desktop delivered by Azure Cloud.

The trend is clear: Gartner has been forecasting a constant increase for many years – most recently by around 30 percent for 2022 – for the virtual desktop market. And Gartner is right! Agility, speed, and reduced costs are just some of the benefits that Virtual Desktop Infrastructure can offer users. We explain what else Virtual Desktop Infrastructure (VDI) offers and how to make the most of your virtual desktop environments with Microsoft’s cloud-based service. With new functionalities, high cost-effectiveness, and additional compliance support, Azure Virtual Desktop (AVD) promise many advantages for deploying modern, virtual desktop environments.

As an experienced partner for managed hosting services, we at Example IT have many years of expertise in providing and operating virtual desktops. We combine our experience as a VDI host with our Microsoft competencies to offer you the best Desktop as a Service (DaaS) offering. Azure Virtual Desktop from the Microsoft Azure may still be known to you under the old name Windows Virtual Desktop (WVD) – but regardless of the name: Our workplace experts will guide you through the virtualization of your desktop and your applications and together we will exploit the full efficiency potential.

Contact one of our DaaS specialists on 0330 330 9174

Azure Virtual Desktop Use Cases

Working under high compliance requirements

Virtual desktops are particularly useful in environments with high-security requirements, as they can optimally comply with individual compliance requirements and prevent unintentional data transfer to the outside. Home office is a typical application scenario that enables secure work even on remote end devices thanks to virtual desktops.

Working in a dynamic working environment

Virtual desktops are profitable when the number of users is dynamic or limited in time, as there is no need to purchase new hardware. For companies, this can mean significant cost savings. They also simplify the mobile workday by connecting external users to the company network much more efficiently and quickly while at the same time better managing high technical requirements.

Working on the move

With a virtual desktop infrastructure, you have the unique advantage that you can continue working exactly where you left off, regardless of the device. Virtual desktops support you in working on the road – at any time and anywhere with a stable Internet connection.

Desktop as a Service FAQs

With Desktop as a Service, you gain more time for your operational business activities. With DaaS, you not only outsource your hardware and software to us as an external provider. You also place the management of your devices in our hands. You and your employees work more time-, resources- and cost-efficient with DaaS.

As a hosting provider, we at Example IT have provided virtual desktops to many of our customers.  Our many years of experience in the provision and operation of virtual desktops and our strong Microsoft expertise, which is expressed in our Gold partnership, make us the best partner for your VDI.

Windows Virtual Desktop (WVD) is the old name for Azure Virtual Desktop. In June 2021, Microsoft changed the name of the Virtual Desktop. With the name change from WVD to AVD, Microsoft has further developed the Virtual Desktop. Among other things, AVD supports several new interfaces to other Office and Azure applications.

You can use Azure Virtual Desktop through various licensing models. Often, our customers already have suitable license models for Desktop as a Service solutions. To ensure that you do not acquire excessive licenses, we advise you individually, considering your requirements and existing licenses.

Contact one of our DaaS specialists on 0330 330 9174

Endpoint Management

Manage all the devices in your organization securely and intelligently from one platform, Microsoft Endpoint Management.

An IDG study from 2019 shows that 56 percent of the companies surveyed have experienced economic damage or unauthorized data access via internal endpoints. With professional endpoint management, you can detect such threats early, assign new types of attack patterns and initiate appropriate defense mechanisms. Control all devices and applications from your organization – whether desktop PC, tablet, or server. We explain the benefits of professional management of your devices for your company and the role played by the Zero Trust approach.

As a traditional hosting partner, we have performed classic endpoint management for on-premises software solutions for many years. We know and understand all relevant processes from modern cloud technologies as a multi-cloud provider. With a transformation to the cloud, the requirements for your endpoint management change. Do you lack the know-how for classic on-premises UEM or modern cloud-based UEM solutions? Then you’ve come to the right place at Arvato Systems. We use the intelligent Unified Endpoint Management from the Microsoft Office 365 package to manage your devices and applications.

Contact one of our Endpoint specialists on 0330 330 9174

Endpoint Management is also worthwhile for your Company

Working in a dynamic working environment

For modern, digital companies with a dynamic working environment, endpoint management is particularly worthwhile because employees often also work via remote end devices. UEM software ensures the security of your company data across all devices and users.

Working from anywhere

Endpoint Management manages all applications, users, and devices from an organization’s work environment – regardless of whether they are stationary or mobile endpoints. UEM software is suitable for companies that are distributed across multiple locations and whose employees work from the home office.

Working in the digital world

Professional security applications are necessary for your cloud-based IT infrastructure security, as cybercriminals attack according to ever new patterns. Endpoint Management provides data-based protection for both known and unknown forms of attack.

Endpoint Management FAQs

With Unified Endpoint Management, you protect your devices and applications from all sides. Your cloud-based working environment collects valuable data about the clients in your organization, which contributes to the early detection of threats. Big Data analytics can identify even unknown attack patterns and respond to them individually.

We have many years of experience in implementing and deploying endpoint management software. As a multi-cloud provider, we have extensive expertise in cloud technologies and understand the processes required to integrate UEM software into your cloud-based work environment.

Microsoft Endpoint Manager provides a flexible move towards Unified Endpoint Management to the cloud. The application includes co-managing your Windows environment through Configuration Manager and Microsoft Intune.

Unified Endpoint Management (UEM) adds other essential factors to the capabilities offered by Mobile Device Management (MDM). While the functions of MDM end with the management of devices and users in terms of compliance rules, UEM manages stationary and mobile devices, applications, content, users, and many other endpoints of an organization. Another solution between MDM and UEM is Enterprise Mobility Management (EMM), which is also largely superseded by UEM.

Unified Endpoint Management, or UEM for short, refers to software for the unified management of endpoints in an organization’s IT environment. UEM is an essential component in the IT security of companies. The software is available for classic on-premises systems and the cloud-based workplace.

Contact one of our Endpoint specialists on 0330 330 9174

Collaboration

With Office 365 solutions, you create the best foundation for efficient collaboration and communication among your employees.

A trend study by the online platform Upwork shows that by 2028, 73 percent of all teams will have employees working from flexible locations.  The megatrend of remote work requires a high degree of collaboration and coordination among teams – even more than is already the case for efficient collaboration. It is therefore essential for employers to meet the demands of the Digital Workplace through intelligent tools and applications. We explain the benefits of Arvato Systems’ Microsoft 365 Collaboration solution for employee collaboration and how to get the full potential out of the Microsoft 365 platform.

This Is Collaboration at The Next Level

What tasks are pending, what decisions have been made, and where can I find the most up-to-date information? Microsoft 365 answers these questions with a comprehensive infrastructure for collaboration, consisting of Microsoft Teams, SharePoint, and OneDrive. Do you want to make your collaboration as productive, secure, and sustainable as possible? Example IT supports you with a standardized solution for maximum efficiency: CoreView®.

Contact one of our Collaboration specialists on 0330 330 9174

Collaboration Use Cases

Working from anywhere

Intelligent solutions for collaboration and communication between employees and teams are worthwhile for every company. However, the requirements for a collaboration application increase especially with a high number of company locations and remote workstations. With collaboration solutions from Microsoft 365 and Arvato Systems, you can achieve location- and device-independent and efficient teamwork.

Structures and Secure Collaboration on the move

Meet your compliance policies with Microsoft 365 – Microsoft offers complementary tools for Teams, SharePoint Online and OneDrive to protect your data. With our Digital Workplace solution you keep the overview and control of information exchange within and outside your company.

Challenges Around the Collaboration of Your Teams

How do you ensure optimal security and relevance of your content without reducing productivity, even with many employees, customers, teams, and filing structures? The challenges for successful collaboration start with communication within and across teams and externally with customers and partners. In addition, document and content management plays a critical role in collaboration. Without a good compliance and governance strategy, you lose the acceptance and trust of your employees and risk losing sensitive corporate data. Unregulated creation of new teams and filing of documents leads to duplicates, outdated data and loss of transparency. The consequences are incorrect information, wrong decisions, and loss of time.

Microsoft 365 and Example IT for high-performance collaboration

We work with you to develop and implement a concept for optimal governance, compliance, and architecture for your custom-fit collaboration strategy. We consider your requirements and analyze your company’s current IT structure. In doing so, we consider the following areas, among others:

Team architecture and lifecycle

  • File storage structures
  • Compliance requirements
  • Client landscape
  • End devices
  • Room systems
  • PBX, ACD systems, and telephony hardware
  • Call number concepts

Benefit from our strong Microsoft competence and extensive expertise. Work with us to find the solution that perfectly fits your business – whether individual applications from the Microsoft 365 package or our innovative digital workplace solution.

Collaboration FAQs

Microsoft 365 offers numerous tools for productive collaboration among your employees. Microsoft Teams is the leading collaboration and communication solution, and SharePoint is the ideal platform for your document storage and collaborative work.

CoreView is our Digital Workplace Solution for Microsoft 365 and consists of three pillars: Collaboration, Communication, and Governance. The solution integrates all tools from the Microsoft 365 environment and enhances them with numerous functions and best practices. Your advantage: With CoreView, you get a standardized solution for secure, efficient, and structured collaboration with Microsoft 365.

The productive and secure collaboration of your teams is a decisive factor for the success and competitiveness of your company. Unstructured data management and inefficient communication pose high risks for security, costs and quality. With the intelligent collaboration tools from Microsoft 365 and Arvato Systems, you create the best foundation for efficient collaboration.

Communication in a company includes exchanging your employees in team and personal chat groups, via email, video, and telephone conferences. It is an essential part of collaboration.

Collaboration is the integration of employees and teams into the enterprise infrastructure. Collaboration ensures seamless collaboration through communication, management, and structure.

Thanks to our long-standing Partnership with Microsoft and our professional expertise as Modern Workplace experts, we are your ideal contact for professional Microsoft Collaboration Solutions. Whether for classic Microsoft 365 solutions or our own Digital Workplace solution CoreView – we take your requirements into account and advise you individually, based on best practices for the successful use of Microsoft 365.

Contact one of our Collaboration specialists on 0330 330 9174

Messaging

Structured communication is essential to the success of your business. The intelligent communication solution of Microsoft 365 supports the seamless exchange and collaboration of you teams.

According to a forecast by the Radicati Group from April 2021, the sending and receiving of e-mails will rise to 376.4 billion e-mails per day worldwide by 2025. This represents an increase of almost 18 percent in just four years. The emails that companies send and receive internally and externally usually contain important information about business activities. Data loss due to inadequate protection of your mailboxes against external attacks or technical problems can result in high costs and pose major obstacles to your business activities. 

Microsoft Exchange Online protects your cloud-based email mailboxes with intelligent filtering features, provides advanced DLP (Data Loss Prevention) technologies, and ensures access to your email at all times. We will explain to you what other features Microsoft Exchange 365 offers and what advantages cloud-based mailboxes provide for you. As an experienced hosting provider, we know all the necessary migration tools to migrate your existing mailboxes to the cloud securely, professionally and without data loss.

Contact one of our Messaging specialists on 0330 330 9174

Why Microsoft Exchange Online Is Worthwhile for Your Company

Working from anywhere

Microsoft Exchange Online is worthwhile in any work environment, whether stationary at the company location or remotely from the home office and on the road with a stable internet connection.  With Microsoft Exchange Online, you can access you e-mail, calendar and contacts at any time and from any location.

Working under high compliance requirements

The data you send, receive and store via email, both internally and externally, is of great importance to your business in any case.  Microsoft Exchange Online protects your mailboxes from data loss and unauthorized access with anti-malware and anti-spam filters, as well as advanced DLP technologies.

Working in a dynamic work environment

Is your company growing steadily and rapidly?  Wit a dynamic number of employees, the maintenance effort and the adjustment of server capacities are high for your IT department.  With Microsoft Exchange Online you relieve your IT staff thanks to automated patching and flexible scalability of mailboxes.

Microsoft Exchange Online FAQs

Microsoft Exchange Online is a hosted messaging solution from the Microsoft 365 package for your email, calendar, contact and task management. For your cloud-based mailboxes, the application offers security features such as anti-malware, spam filtering and DLP. Exchange Online offers integration with Outlook, so you can keep your familiar user interface.

We have many years of experience in implementing and deploying endpoint management software. As a multi-cloud provider, we have extensive expertise in cloud technologies and understand the processes required to integrate UEM software into your cloud-based work environment.

Microsoft Endpoint Manager provides a flexible move towards Unified Endpoint Management to the cloud. The application includes co-managing your Windows environment through Configuration Manager and Microsoft Intune.

Unified Endpoint Management (UEM) adds other essential factors to the capabilities offered by Mobile Device Management (MDM). While the functions of MDM end with the management of devices and users in terms of compliance rules, UEM manages stationary and mobile devices, applications, content, users, and many other endpoints of an organization. Another solution between MDM and UEM is Enterprise Mobility Management (EMM), which is also largely superseded by UEM.

 

Unified Endpoint Management, or UEM for short, refers to software for the unified management of endpoints in an organization’s IT environment. UEM is an essential component in the IT security of companies. The software is available for classic on-premises systems and the cloud-based workplace.

Contact one of our Messaging specialists on 0330 330 9174

Governance

For digital and modern companies, it is essential to professionally manage important and sensitive company data. Get to know the Governance Solution of Microsoft 365 and set clear guidelines for the security of you data!

Do you know who has what access rights to various data in your organization? Do you know the retention or deletion periods of your content? And can you ensure that all employees adhere to your guidelines? By default, Microsoft 365 doesn’t limit how applications can be used. So if you don’t set policies for Microsoft 365 usage, all employees can access all content, share sensitive data, freely create or delete teams, and more. This inevitably raises privacy and security-related difficulties. So how do you set sensible policies and guardrails that ensure proper use of your systems while enabling efficient collaboration with high user acceptance? 

At Example IT, we show you how to securely integrate Microsoft 365 into your daily business operations and build a sustainable governance strategy. In addition, we offer expert consulting, implementation, and deployment for your governance solution. The Microsoft 365 platform is a complex system with numerous options – so it is not uncommon for many companies and users to quickly lose sight of the big picture.

At Example IT, we understand the multidimensional requirements of our customers and therefore offer you an intelligent solution designed for secure and efficient collaboration: you ensure the security and management of Microsoft 365 for efficient collaboration and corporate communication. For the harmony of Microsoft 365 and your corporate policies.

Contact one of our Governance specialists on 0330 330 9174

Central Governance Questions

Working from anywhere

For some Microsoft 365 applications, such as Exchange/Outlook or OneDrive, governance and compliance questions can certainly be answered with a standardized “one-size-fits-all” approach. For example, you can define generally applicable rules for your employees’ private mailboxes or file storage based on best practices.

However, this is not applicable to the entire platform. For Microsoft 365’s many collaboration tools, such as SharePoint and Microsoft Teams, setting standardized rules is more challenging. Can you easily set policies for the following areas of digital collaboration that apply across your entire organization?

  • Policies for storage structure, classification, collaboration (versioning, publishing), and sharing of internal and external users for documents and other content.
  • Guidelines for the classification, assignment of permissions (such as the creation of new teams and the creation of guest users) of storage and collaboration areas such as teams
  • Definition of consistent master data and corporate vocabulary
  • Policies for customizing global settings
  • Execution and access rights for reporting and audits.

Don’t panic! Hardly any organization can define universally applicable rules for all these areas. The requirements of different departments, divisions and, above all, use cases are too different for that. As an example: Enabling access for all employees and external users in all storage areas would inevitably lead to a loss of sensitive content.

Our recommendation: Let Example IT advise you on the options for defining governance and compliance guidelines for your individual use scenarios, benefit from our best practices experience.

Therefore, a Good Governance Strategy Is Without Alternative

Reliable Governance for Your Corporate Data With Microsoft 365.

Our Governance Solutions From Microsoft 365

Join us in relying on the smart solutions of Microsoft 365 for the security and governance of all users, devices and data in your organization. Your advantage: You decide at which interfaces you want to use Microsoft’s governance solutions and which tools you need. Whether individually or in combination, we advise you on the requirements for your target environment, implement the Microsoft 365 tools in your IT infrastructure and secure the provision of your Modern Workplace under your data policies.

You can individually compile applications and functions from a wide range of Microsoft Information Protection (MIP) and adapt them to your needs. Among other things, MIP provides smart ways to classify and protect your data, endpoints, and other content so users intuitively adhere to compliance mandates.

Microsoft covers your governance policies across all areas of your Modern Workplace – for secure, consistent and efficient collaboration. The Microsoft 365 service package offers governance solutions for your communication tools such as Teams, Exchange Online and Outlook, as well as for your document storage with SharePoint or OneDrive.

Our “Best Practice” Workshop

Do you want to rely on a professional and sustainable governance strategy? Or do you want to set guidelines for collaboration with existing systems without limiting the productivity of your employees? In our established standard workshop, which has been highly praised by customers, we show you how to set balanced guardrails – as much as necessary, as little as possible. Based on best practices, we address the following topics:

  • Definition of sharing policies for content in OneDrive or SharePoint Online.
  • Definition of rulesets for Microsoft 365 Groups
  • Coordination of policies for file synchronization
  • Development of retention policies for Exchange Online, OneDrive and SharePoint
  • Establishment of a password self-service reset solution
  • Definition of Azure Information Protection for content classification
  • Data Protection / GDPR
  • Data Loss Prevention
  • Microsoft Information Protection

Data and Communication Governance FAQs

Governance for your organization’s IT infrastructure includes your data policies, classifications, and compliance guidelines. Governance of your IT is an important foundation when you use cloud-based services and applications. Key aspects of your IT governance include protecting your server services, your identities, all devices from your organization, and access rights for internal and external documents.

Without efficient IT governance design and enforcement, the risks for security and data breaches are very high. By using governance strategies, you optimize your IT infrastructure, reduce security risks and ensure that your compliance policies are adhered to.

Thanks to our long-standing Microsoft partnership, as evidenced by numerous Gold competencies, and our specialist know-how in the area of Digital Workplace solutions, we are your ideal partner for intelligent governance solutions. We take your requirements into account and advise you individually on the solution that is right for you – whether on individual solutions from the Microsoft 365 package or for a bespoke solution.

Contact one of our Governance specialists on 0330 330 9174

Network

Whether you use the entire Microsoft Office 365 package or only integrate individual applications into your Modern Workplace, one thing is certain: your applications should operate with the highest performance and the lowest possible waiting times. The Microsoft Azure network ensures this while providing the highest network security through a zero-trust approach. We support you in expanding or replacing your existing network with the Azure network.

Contact one of our Network specialists on 0330 330 9174

Identity Management

Many applications require a lot of management of user accounts and access rights. Identity management lets you easily control access for all users on all services. Together with you, we analyze your existing policies and define secure access and authentication mechanisms based on them without compromising the user experience.

Contact one of our Identity specialists on 0330 330 9174

Change and Adoption Management

The transformation of your classic working environment to the Modern Workplace means, depending on the dimension of the transformation, a change in the way your employees are used to working. We know the importance of change management in order to introduce all employees to the new way of working. This is the only way to ensure a high level of acceptance during the changeover and in the future. Therefore, we accompany you throughout the entire project with different training and information formats.

Contact one of our Change specialists on 0330 330 9174

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